How to Create an RFP for a Nonprofit Executive Search Firm

When making an important investment like hiring an executive search firm, some nonprofits will initiate the process by issuing a Request for Proposals (RFP). A well-crafted RFP is an essential tool for helping nonprofit boards compare firms fairly and communicate expectations clearly. Below are the key elements to include in the RFP in order to ensure that you are provided with the information you need to select the right firm for your search.

1. Organization Overview

   • Provide a brief overview of the organization and the role being filled.
   • State the salary range or indicate if you need compensation guidance.
   • Explain the reason for the vacancy, such as retirement or a newly created position.

2. Timeline & Selection Process

   • Specify when the search should start and the target date for the new hire.
   • Outline the selection schedule, including proposal deadlines, interview dates, and notification dates.

3. Recruiting Leadership Positions in your Sector

   • Inquire whether the firm works exclusively in the nonprofit sector or what percentage of their business is nonprofit-focused.
   • Ask about the firm’s experience leading searches for the specific position you are seeking.

4. Scope of Services – Proposals should include the following:

   • Firm Background: History, qualifications, and types of clients.
   • Relevant Experience: List of similar searches by mission or geography.
   • Project Team: Bios of the individuals leading the search and number of searches these individuals lead simultaneously.
   • Search Process: Details on stakeholder engagement, recruitment strategy, diversity sourcing, interview process, use of assessment tools, candidate selection support, and negotiation assistance.
   • Sample Search Timeline: Typical search length with a breakdown of key milestones.
   • Post-Search Support: Some firms can provide an overview of the support they provide for onboarding and coaching the selected candidate.
   • Fees and Guarantee: Fee structures, payment terms, and placement guarantee.
   • References: Contact information for past clients who can provide candid feedback on their experience with the firm.

5. Submission Instructions

   • Clearly state the contact person’s name and the email address for submission.
   • Include a deadline when submissions must be received and allow at least two weeks for responses if possible.

These five sections in your RFP will ensure that you gather the essential information you need to compare proposals in situations where multiple bids are required before choosing a recruiting vendor. Selecting the right executive search firm to help you fill a C-suite nonprofit position is an important decision. In order to provide guidance for evaluating these proposals, take a look at these 15 Critical Questions for Choosing a Nonprofit Executive Search Firm.

Ultimately, the goal of any RFP process is to find the right firm for your search that understands your mission and has the network to elevate it. While this guide gives you the blueprint to get started if an RFP process is required, some organizations streamline their firm selection process and go right to the source by scheduling an introductory conversation with us to learn more and request a standard proposal. We can provide all of the necessary information outlined above with or without a formal RFP.

Contact us today to start the conversation about how we can help find your next transformative leader.

By Mike English, M.P.P.
CEO & Senior Search Consultant
The Moran Company
“We Find Great Nonprofit Leaders”

About the Author: With more than two decades of nonprofit leadership experience, Mike English serves as CEO and Senior Search Consultant for The Moran Company. Drawing on his background as a former nonprofit executive, Mike guides organizations nationwide through successful recruitment efforts for C-suite positions. He also serves on the Board of Directors for the Network of Nonprofit Search Consultants. Read more about our team.